AI Recruitment System

Hire faster. Assess smarter. Decide with confidence.

One online system for applications, assessments, and candidate review. Your HR team manages the whole process from one dashboard, and candidates apply right from their browser.

Runs fully in the browser. No installation needed.

AI Recruitment System dashboard showing applicant totals, open positions, and job listings
AI Recruitment System on a mobile phone showing the applicant dashboard

Trusted by growing companies

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The challenge

Recruitment shouldn't mean spreadsheets and paper forms.

Scattered applications

Applicant data lives in emails, shared folders, and paper files. Finding one candidate takes longer than it should.

Slow, manual screening

Assessments are hard to run consistently, and comparing candidates means rebuilding scores by hand.

No single source of truth

Hiring decisions are hard to trace across branches and cities, so every region tracks candidates differently.

How it works

From application to decision in three steps.

  1. 01

    Apply online

    Applicants fill in a multi-step form on any device and upload their documents in one place.

  2. 02

    Complete assessments

    Applicants take IQ, DISC, and role-specific tests in the browser, one section at a time.

  3. 03

    Review in one dashboard

    HR reviews applicants, test results, and documents together, then moves each candidate to the next status.

For applicants

A smooth application experience for every candidate.

Candidates complete their profile in short sections, and each section is saved as they go. The process works on any device.

  • Step-by-step form

    Candidates fill in their profile in short sections, with required fields clearly marked.

  • Auto-fill from an ID photo

    Key fields are filled in from an uploaded photo. Candidates can review and correct anything.

  • Easy document upload

    CV, diploma, cover letter, and photo are uploaded in one place.

  • Apply by location

    Candidates scan the QR code for their city, then choose a branch and position.

  • Friendly reminders

    Candidates who have not started their tests receive one email reminder.

Applicant form
Applicant form showing ID photo upload and personal data fields
Online assessments

Assessments built for every role.

Candidates move between sections freely, and each section is submitted once it is finished.

IQ Test

60 questions drawn at random from an active question set, completed within a time limit.

DISC Profile

A personality profile that shows working style and communication preferences.

General Knowledge

A question set covering the basics every candidate should know.

Role-Specific Test

A question package matched to each position the candidate applied for.

AI interview

Interview every candidate, anytime, without scheduling a call.

A friendly AI interviewer meets each candidate in a short video conversation, so your team starts with recorded interviews instead of a pile of CVs.

AI interview screen: Sari, the Octobees AI interviewer, greets a candidate with a countdown timer, a recording indicator, and a small camera preview of the candidate

A calm, simple screen for the candidate

The interview looks and feels like a video call. Candidates know what is happening at every moment, which helps them stay relaxed and answer naturally.

Countdown timer

A clear countdown keeps every interview the same length.

Recording indicator

Candidates always see when the interview is being recorded.

Question on screen

The current question also appears as text, so nothing is missed.

Candidate preview

A small camera preview lets candidates see how they appear.

How the AI interview works, step by step

  1. 01

    Candidate gets an interview link

    After applying, each candidate receives a personal interview link. There is nothing to install and no time slot to book.

  2. 02

    Quick check-in

    The candidate allows their camera and microphone, checks how they look and sound, and starts when they are ready.

  3. 03

    Sari asks, the candidate answers

    Sari, the AI interviewer, asks questions one at a time. The candidate simply answers out loud, like in a normal video call.

  4. 04

    The timer keeps it fair

    Every interview runs against the same on-screen timer, so each candidate gets the same amount of time to show their best.

  5. 05

    HR reviews the recording

    The interview is recorded and attached to the candidate profile. HR can watch it any time and decide who moves to the next round.

  6. The result

    A shortlist of recorded interviews, all in the same format and all in one place, ready for your team to review.

The kinds of questions candidates get

Role-specific questions

Questions about the skills and daily tasks of the position the candidate applied for.

Scenario-based questions

Real situations that show how a candidate solves problems and makes decisions.

Background and motivation

Experience, availability, and why the candidate wants to join your team.

Communication

How clearly and confidently the candidate explains their answers.

For HR teams

Everything HR needs, in one dashboard.

See who applied, where each candidate is in the process, and what their results say, without switching tools.

  • Job openings

    Create, edit, duplicate, publish, and close openings. Reuse position templates to save time.

  • Applicant pipeline

    Filter by region, opening, status, DISC type, or rank. Track each candidate from Not Processed to Hired.

  • Rejection with reason

    Every rejection includes a reason. Rejected candidates move to a separate archive.

  • Full candidate profile

    Summary, education, experience, commitments, documents, and test answers in one place.

Candidate profile
Candidate detail page showing name, position, status, and test scores
Candidate management
Candidate management table with status, IQ, DISC, and test results
Results & reports

Clear results. Ready-to-share reports.

Scores from every test appear together, so comparing candidates takes minutes instead of hours.

  • Score overview

    IQ, DISC, general knowledge, and role-specific scores in one view.

  • Question-level analysis

    Review how each answer was given, question by question.

  • PDF export

    Download a complete candidate summary with attachments and results, ready to print or share.

  • Bulk ZIP download

    Download the documents of every filtered candidate in a single file.

  • Test location photo

    Each test submission includes a photo taken on the spot with the camera.

Printable candidate report with personal details, education, and experience sections
Question bank

Your questions, managed your way.

Keep your question sets up to date without a developer. Edit inside the system, or work in Excel and upload the results.

  • Multiple question sets

    Activate or deactivate IQ sets, and create packages per position for DISC, general knowledge, and role-specific tests.

  • Full control

    Add, edit, and delete questions, including questions with images.

  • Time limit per module

    Set the duration of each test separately.

  • Excel import and export

    Download a template with question codes, fill it in Excel, and upload it. The system previews the file and flags incorrect rows before saving.

Excel import flow

  1. 1. Download template
  2. 2. Fill in Excel
  3. 3. Upload file
  4. 4. Preview and save
Access & security

Built with access control in mind.

Give each team member exactly the access they need, and keep candidate data inside your own deployment.

Role-based access

Limit each account to specific menus, such as view-only access to job openings or applicants.

Restricted documents

Sensitive files can only be opened by authorized accounts.

Separate deployment per client

Each client runs on its own deployment, so data is never shared between clients.

Account management

Invite users by email, enable or disable accounts, and manage roles from one place.

Multi-branch & multi-city

Run hiring across every branch and city.

Openings, applications, and candidates are organized by branch and city, so each region stays easy to manage.

  • Organized by location

    Openings are grouped by branch and city.

  • A QR code for each city

    Each city has its own application QR code that opens its open positions.

  • Filter by region

    HR can filter candidates by region to review one branch at a time.

Branches and cities (illustrative)

Jakarta
Yogyakarta
Surabaya
Bandung
Medan
One QR code per city, linked to its open positions.
Product tour

See the system in action.

Browse real screens from the admin and candidate sides. Tap any screen to view it full size.

Frequently Asked Questions

Ready to simplify your hiring?

Talk to our team and see the full system in action, tailored to your branches and hiring process.

Request a Demo